Key Responsibilities

Financial Reporting

• Ensure that accurate accounting records are maintained in accordance with IFRS for SME.

• Prepare relevant and accurate monthly financial reports, as specified by the CFO and/or the Finance Manager .

• Prepare and process monthly standard and operational expense related journals for review by Finance Manager.

• Prepare monthly management accounts for Soul City Institute.

• Monitor monthly actual overhead expenditure against budgets, identify variances and ensure that the necessary follow up action is taken.

• Assist with the annual corporate budgeting process for Soul City Institute.

Reconciliations

• Ensure that all debtors are accurately recorded and are recoverable.

• Ensure that all creditors are accurately recorded and that payments for services rendered/supplies received are made timeously.

• Prepare detailed analysis of Accounts Receivable and Accounts Payable ageing for review by the Finance Manager.

• Ensure that creditors and contract reconciliations are being accurately and timeously prepared.

• Review the balance sheet reconcilliations prepared monthly by the company bookkeeper.

• Review the petty cash reconciliations and conduct petty cash counts monthly.

• Review staff loan, staff business advance and credit card reconciliations prepared monthly by the Company Bookkeeper.

• Review EWallet reconciliation schedule prepared monthly by Accounts Officer.

Bank and Cash

• Ensure that funds in the respective bank accounts have not been misappropriated and that all transactions have been accurately recorded in the cash books and reconciled monthly.

• Assist with the weekly payment process through the preparation of reconciliations, checking of payment documents and bank details.

• Review weekly funding schedule prepared by Company Bookkeeper.

• Review daily bank status report prepared by Company Bookkeeper.

Statutory Payments

• Prepare SARS statutory payment submissions in SARS e-filing (PAYE, UIF and VAT) and any other reports that may be required.

• Ensure that the relevant legislation (including tax regulations) is complied with.

Fixed Assets

• Maintain the fixed asset register and ensure that it is reconciled to the trial balance

• Conduct periodic fixed asset counts and reconcile physical assets to the register.

• Review the work done by the Company Bookkeeper for fixed assets as detailed in the Company Bookkeeper role profile.

Audits

• Assist the Finance Manager with statutory audit preparations to ensure an efficient, effective, and successful external audit.

• Assist with the retrieval and preparation of documentation for the annual BEE verification.

• Assist the Finance Manager with all other audits and external reviews, when necessary.

General

• Develop and implement a filing system to ensure that all original source documents are appropriately filed, and files are properly labelled to facilitate retrieval of documents at any point in time.

• With the support the support of the Accounts Officer, maintain up to date records for contracts paid by debit order. Ensure signed original donor contracts are filed for safe keeping and easy access.

• Address ad hoc finance matters.

• Prepare monthly timesheet templates for review by Finance Manager.

• Ensure that Soul City Institute staff are provided with efficient and effective support/ assistance from the finance unit.

• Assist with the implementation of financial policies and procedures.

• Assist with preparation of documents and presentations for management, donor, and Board requirements.

• Provide the necessary support to the Finance Manager and the finance team.

• Assist with project accounting when required.

Human Resources Management

• Effectively direct, guide and manage the Company Bookkeeper and Accounts Officer.

• Develop the capacity of the Company Bookkeeper and Accounts Officer to ensure that they have the necessary knowledge and skills to perform their functions optimally.

• Hold the Company Bookkeeper and Accounts Officer accountable for all deliverables and responsibilities.

• Take ownership and accountability for all deliverables and responsibilities assigned to the Company Accountant position.

• In consultation with the Finance Manager, identify own training and coaching requirements to achieve optimal performance.

• Contribute to the development of a finance team with individuals who work well together and provide each other with mutual support, assistance, and cooperation.

• Comply with all HR policies and procedures.

Qualifications and Experience

• A degree in accounting.

• Extensive SAGE 300 (Accpac) knowledge and experience.

• At least 5 years work experience in an accounting/finance environment after having completed the degree.

• Supervisory experience.

Competencies

• Advanced proficiency in MS Office - including Word, Excel and Outlook.

• Excellent English verbal and written communication skills.

• Strong planning and organisation skills.

• Meticulous and able to pay attention to detail.

• Able to interpret data and information to generate reports.

• Excellent interpersonal skills.

• Able to multi-task and prioritise.

• Self-motivated, a self-starter and able to work with limited supervision.

• Good work ethic.

• Able to exercise judgement.

• Able to use discretion and deal with sensitive information in a confidential and professional manner.

• Honesty and integrity.

• Innovative in problem solving.

• Able to work under pressure and meet deadlines.

• Able to use own initiative and take ownership of his/her tasks.

• Good team player.

This is an internal and external advert! This is an EE position. Preference will be given to people with disabilities. Closing date for applications: Friday, 10th February 2023, 16h30. Please forward your cv and cover letter to recruitment@soulcity.org.za